When a committed adorer won't be at adoration, and you've already worked out a solution offline, you have a few ways to inform the system about this arrangement.

Do Nothing

You don't need to tell the system that the adorer won't be at adoration. Yes, the system will automatically create a visit for the adorer when the commitment begins. However, if nobody checks in for the visit, it will simply exist on the website as an unconfirmed visit (which you can delete or ignore). Or, if another adorer checks in as a guest substitute, that also works.

But you probably want a cleaner solution. Thankfully, it exists.

Assign the Commitment Date to Another Adorer

If you found another adorer offline and want to assign this particular date to a different adorer, you can either request a substitute and then quickly claim it (see here) or visit the adorer's dashboard and assign the date to another adorer. Here's how:

1. Visit the dashboard of the adorer who can't make it to adoration.

2. Find the commitment in question and click the little dropdown arrow next to the respective date (this dropdown is only visible to administrators and captains).

3. Click Assign to another adorer and complete the form that appears.

And that's it! You created a substitute request and immediately assigned it to another adorer, thus bypassing the automated Substitute Finder. You'll find the new one-time substitution commitment on the other adorer's dashboard, and you'll find a claimed substitute request on the Admin » Substitute Requests page.

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Delete the Commitment Date

If an adorer can't make it to adoration and you don't need a substitute (for example, if you know that other adorers will already be there), you can delete the date from the commitment. Here's how:

1. Visit the dashboard of the adorer who can't make it to adoration.

2. Find the commitment in question and click the little dropdown arrow next to the respective date (this dropdown is only visible to administrators and captains).

3. Click Delete this date and complete the form that appears.

And that's it! You informed the system that the adorer will not be there, so no visit will be created automatically. Nice and clean.

And—if you later need to restore this date, it's easy. Just click the Restore button next to the commitment date.

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