How can I set minimum and maximum adorer constraints on my schedule?
There are two powerful settings which can help you make sure your adoration schedule is full (but not too full). These are the "minimum adorers" and "maximum adorers" settings.
Many chapels require at least 2 adorers to be signed up for any given hour on the schedule. This adds a little padding for situations where somebody forgets to keep their commitment, or has a last-minute cancellation. If 2 (or more) adorers are signed up, then these situations are handled more gracefully.
To change this setting globally for all hours on your schedule, visit Admin » Settings » Schedule and change the "Default minimum number of adorers" field. You can also override this default setting per-hour on your Schedule page.
This setting also affects how many "needed" adorers are shown on the schedule. For example, if an hour needs 2 adorers, and only 1 is signed up, then the hour is displayed as "1 needed". This helps new adorers sign up for an hour with the greatest need.
The schedule will highlight "urgent" hours (those needing more than 1 adorer) if the "Highlight urgently needed hours" checkbox is checked. You may want to disable this when first setting up your schedule, and enable it later as your schedule fills out. Configure this setting at Admin » Settings » Schedule.
Many chapels have a legal restriction on how many adorers can gather at one time (for example, an occupancy limit or global pandemic—yikes!). In this case, you can define the maximum number of adorers who may sign up at one time.
To change this setting globally for all hours on your schedule, visit Admin » Settings » Schedule and change the "Default maximum number of adorers" field. You can also override this default setting per-hour on your Schedule page.
With this setting defined, when an adorer attempts to make an adoration commitment that would exceed the maximum number of adorers allowed, they system will prevent this commitment from being made, and will show the adorer a helpful error message.