How can I set minimum and maximum adorer constraints on the schedule?

How can I set minimum and maximum adorer constraints on the schedule?

There are two settings which help to make sure the adoration schedule is full (but not too full). These are the "minimum adorers" and "maximum adorers" settings.

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Minimum and maximum adorers settings on Hour form

Minimum adorers

Many chapels require at least 2 adorers to be signed up for any given hour on the schedule. This adds a little padding for situations where somebody forgets to keep their commitment, or has a last-minute cancellation. If 2 (or more) adorers are signed up, then these situations are handled more gracefully.

Customize the global default for all hours on the schedule with the "Default minimum number of adorers" field at Admin » Settings » Schedule. This default setting can be overridden per-hour on the Schedule page by editing the hour.

This setting also affects how many "needed" adorers are shown on the schedule. For example, if an hour needs 2 adorers, and only 1 is signed up, then the hour is displayed as "1 needed". This helps new adorers sign up for an hour with the greatest need.

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Needed hours on Schedule page

The schedule will highlight "urgent" hours (those needing more than 1 adorer) if the "Highlight urgently needed hours" checkbox is checked. Consider disabling this when first setting up the schedule, and enable it later as the schedule fills up. Configure this setting at Admin » Settings » Schedule.

Maximum adorers

Many chapels have a legal restriction on how many adorers can gather at one time (for example, an occupancy limit). In this case, set the maximum number of adorers who may sign up per hour.

Customize the global default for all hours on the schedule with the "Default maximum number of adorers" field at Admin » Settings » Schedule. This default setting can be overridden per-hour on the Schedule page by editing the hour.

With this setting defined, when an adorer attempts to make an adoration commitment that would exceed the maximum number of adorers allowed on that date or future dates in the commitment series, they system will prevent this commitment from being made, and will show the adorer a helpful error message.

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Maximum number of adorers exceeded

Also, if a given hour on the schedule has met the maximum number of signups, it is displayed differently so that adorers know they cannot sign up for that hour. Thus, the hours they can sign up for are more prominently displayed.

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Schedule with "available and signupable" hours, and "available but full" hours

Half-hour mode considerations

With half-hour mode enabled, the Schedule page will show 48 time slots for each day (2 per hour). Reduce the "minimum" and "maximum" settings to account for this.

For example: to require a minimum of 2 adorers at every hour, set the minimum number of adorers setting to 1. Thus, 1 adorer is needed for the first time slot (e.g. 9–10 AM) and 1 adorer is needed for the second time slot (e.g. 9:30–10:30 AM), resulting in 2 adorers needed for the 9:00 AM hour.

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