Minimum and Maximum Adorer Constraints

How many adorers should each hour have?

Two settings help to make sure the adoration schedule is full (and not too full). These are the Minimum Adorers and Maximum Adorers settings.

Minimum Adorers

Many chapels require at least two adorers to have commitments for any given hour on the schedule. This adds padding for situations where somebody forgets to keep their commitment or has a last-minute cancellation. If two (or more) adorers have commitments, these situations are handled more gracefully.

Customize the global default for all hours with the Default minimum number of adorers field at Admin » Settings » Schedule. This default setting can be overridden per hour under the hour's Advanced settings section.

When you change this default, select Apply default minimum to all existing hours to clear those per-hour customizations so every hour follows the new value.

This setting also affects how many "needed" adorers are shown on the Schedule and Calendar pages. For example, if an hour needs two adorers, and only one has a commitment, the hour is displayed as 1 needed. "Urgent" hours are highlighted (see below). This helps new adorers make a commitment for an hour with the greatest need.

Needed Hours label on the schedule page — Needed hours on the Schedule page

The schedule will highlight hours that still need adorers. Consider disabling this feature when first setting up the schedule and enabling it later as the schedule fills up.

Toggle highlighting with the Highlight urgently needed hours field at Admin » Settings » Schedule. When enabled, set the Urgent hour threshold to define how many adorers an hour must still need before it counts as urgent.

The minimum is also honored when a substitute request would be claimed automatically. If pairing a new commitment with an open substitute request would leave the hour below its minimum, the substitute request stays open so a separate substitute can still be found.

Maximum Adorers

Many chapels have a legal restriction on how many adorers can gather at one time (for example, an occupancy limit). In this case, set the maximum number of adorers who may make commitments for each hour.

Customize the global default for all hours with the Default maximum number of adorers field at Admin » Settings » Schedule. This default setting can be overridden per hour under the hour's Advanced settings section.

When you change this default, select Apply default maximum to all existing hours to clear those per-hour customizations so every hour follows the new value.

With this setting defined, when an adorer attempts to make an adoration commitment that would exceed the maximum number of adorers allowed on that date or future dates in the commitment series, the system will prevent this commitment from being made and display a helpful error message.

Maximum adorers exceeded alert on the commitment form — Maximum number of adorers exceeded

Also, an hour is displayed differently if it has met the maximum number of commitments so that adorers know they cannot make a commitment for that hour. Thus, the hours they can make commitments for are more prominently displayed.

Schedule page with available and full hours — Schedule with "available and signupable" hours and "available but full" hours

Staggered-Start Mode Considerations

With Staggered-Start Mode enabled, the Schedule and Calendar pages display 48 time slots for each day (two per hour). Reduce the "minimum" and "maximum" settings to account for this.

For example: to require a minimum of two adorers at every hour, set the minimum number of adorers to 1. Thus, one adorer is needed for the first time slot (e.g., 9–10 AM), and one adorer is needed for the second time slot (e.g., 9:30–10:30 AM), resulting in two adorers needed for the 9:00 AM hour.